Nexus Design is a full-service product design and development firm located in Oxford, CT.

We are currently looking to add an Office Manager / Bookkeeper to our team. This position requires that you have the ability to multi-task while staying positive and organized. Nexus is a friendly and creative work environment - we are waiting to meet you!

To excel at this opportunity, you will have strong administrative skills, an acute attention to detail, be a team player but also show initiative towards working independently. Our ideal candidate is enthusiastic to learn about the unique aspects of working in a product design firm.

Required skills and responsibilities:

• Bookkeeping tasks including:
• Invoicing clients for delivered goods and services.
• Communicating regularly with client representatives responsible for paying invoices.
• Drafting and issuing purchase orders.
• Generating monthly financial status reports.
• Setting up and managing project budget information in company time reporting software.
• Coordinating timely payment of bills
• Use appropriate record keeping methods and tools, including QuickBooks or Sage 50 software to record all incoming and outgoing payments, goods, etc.
• Organizing quarterly and yearly financial data with contract accounting team.
• Coordinate activities related to office facilities management including:
• Communicating with the property management team on matters of leasing, building maintenance, etc.
• Coordinating the ordering and stocking of regular consumable office and shop supplies.
• Coordinate activities related to an office cleaning service.
• Coordinating company events and travel activities.
• Organizing shipping and receiving activities.
• Manage front desk activities, including answering phones, greeting visitors, etc.
• Proficiency in using Microsoft Excel, Word and related software as part of fulfilling the above responsibilities.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Ability to Commute:

• Oxford, CT 06478 (Required)

Ability to Relocate:

• Oxford, CT 06478: Relocate before starting work (Required)

Work Location: In person